Tips for Writing Excellent Business Requirements
If you've ever been charged with writing a business requirement, you know that it can be a challenging and tedious process. However, with the right set of tips, you'll find the process not only more manageable but also more enjoyable! In order to write excellent business requirements your goal should be to answer what is being requested by the customer or stakeholder in as succinct and cle
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Mensa Education and Research Foundation | Wylie, TX (USA) | Best Answer Online - The social network for the intelligencia™ | Mensanetwork.ar manner as possible. Here are some tips that will allow you to write excellent business requirements.
1. Have clear, concise and specific examples of the requirement – these examples should be as short and concise as possible, but not overly so; it is often difficult to describe a requirement in such a way that it is easily understood when the imagination of the reader may not necessarily be able to follow what the requirement could mean. By providing examples that can be concretely described, one can easily and succinctly describe what the requirement is asking for.
2. Clarify the nature of the requirement: Specify what it is that is being asked for.
For step-by-step instructions on how to write excellent business requirements, see:
https://www.linkedin.com/pulse/article/20171218071142-164012-how-write-excellent-business-requirements?trk=hp_mumble_post_title_mid
3. The document should be as complete as possible – keep in mind that the customer may only have time to read a portion of the document before requiring a response; therefore, it is extremely important that you make sure that all information in the document is included.
4. Write the document in a manner that is easily interpreted.
5. Don't just list what is being requested; explain why it is being asked for and how it will provide value to the company or organization.
6. Use short, relevant, and descriptive terms; avoid using technical jargon unless absolutely necessary and then provide a detailed explanation of what you mean by the jargon term.
7. Make sure to provide a list of all required information. Have the customer provide any additional information that is required, but don't forget to write down what is already provided.
8. Be prepared for the author or customer who may or may not have time to read the entire document: Put together a precedence document (precedence lists everything that is required, with short sub-elements/questions that are associated). If you have time, include a table of contents in your document; this will allow the customer or author to quickly find what they are looking for if they don't have time to read through all of the writing.
9. Document your research efforts, findings and conclusions – this will allow you to avoid disagreement with the customer or author about what is being requested.
10. You should use anecdotes (stories) to describe your findings and conclusions instead of just words – this will help the customer or author gain an understanding of what you are talking about.
11. When writing the required information, answer all questions in as much detail as you can without going into unnecessary technical detail; don't leave out any information that may be needed for verification or clarification.
12. Be professional and remember that you are representing the business or organization on which you are writing the requirement(s).
13. Don't just tell what is being requested, tell why it is being asked for and how it will benefit the company or organization.
For more business requirement tips, see: https://www.bkconnection.com/business-planning-marketing/tips-writing-business-requirements/
14. Don't forget to include any additional information that is required but not provided by the customer or author (e.g., translations, formatting requirements, long lists of data elements, etc.).
15. If necessary, have a clear time frame for response to your document (e.g. two days, one week, two weeks, etc.)
Below is a list of the most important tips for writing excellent business requirements.
1. Make sure you are clear about what is being requested by the customer or author 2. Use examples to explain what is being requested; see number 1 above under "Important Tips" 3. Ensure that your document is as complete as possible – do not leave out information 4. The document should be easily interpreted; see number 5 above under "Important Tips" 5. Don't just list what is being requested; explain why it is being asked for and how it will provide value to the company or organization 6. Use short, relevant, and descriptive terms 7. Be prepared for the author or customer who may or may not have time to read the entire document 8. Document your research efforts, findings and conclusions 9. When writing the required information, answer all questions in as much detail you can without going into unnecessary technical detail 10. Be professional and remember that you are representing the business or organization on which you are writing the requirement(s) 11. Don't just tell what is being requested, tell why it is being asked for and how it will benefit the company or organization 12. Don't forget to include any additional information that is required but not provided by the customer or author (e.g., translations, formatting requirements, long lists of data elements, etc.) 13. If necessary, have a clear time frame for response to your document (e.g. two days, one week, two weeks, etc.)
For additional business requirement tips, see: https://www.bkconnection.com/business-planning-marketing/tips-writing-business-requirements/
14. Record your research findings and conclusions in a table and show the data in tabular form (see number 13 above under "Important Tips" 15. Maintain an organized paper trail of correspondence between you and the customer or author For more business requirement tips, see: https://www.bkconnection.com/business-planning-marketing/tips-writing-business-requirements/
16.
Conclusion
Business requirement writing is an important and useful skill for anyone who is responsible for the development, maintenance or improvement of software systems. Whether you are writing requirements for a small project or writing a large business requirement document, the following tips will help you to write excellent business requirements.
Additional Business Requirement Tips
1. Write as many requirements as you can do yourself – email
requirements, post on Stack Overflow (if appropriate), create an issue in Github, etc.